Best Material Inventory Management System

WINHMS provides the analytical tools for the top management, revenue managers and decision makers and provides all the analysis on a global perspective for all properties on a single screen.

MATERIAL REQUEST :

It program allows us to create the Store indent (Material Request). This is the request from the department/ Cost center to get the material from the store.

Some Features of Material Request:

Store: - Select the Store from the list to which store the request to be sent. Store selection can be made as optional in the master setting.

M.R.Date :- This field automatically picks up the system date.

Issue To: - This text box can hold the name of the person who is going to receive the material from the store.

Required Before: - This field allows to select the date from the calendar on/before which date the materials are required.

Department: - Select the Department from the list to which department the material is required.

Narration Text Box: – We can give the details for what purpose the materials are needed to the department/Cost Center.

MATERIAL REQUEST APPROVAL :

This provides the list of un approved Material requests that are created by using the Material Request program. Select the Material requests for approval and press ok to approve.

Only the approved Material requests will be listed for Material Issue.

Approve: - Allows Approving All items in a MR By App-rover

Approve Status Field:- Allows to Approve or Cancel Individual Items

Return: - Allows the app-rover to return the complete MR without approving and canceling with some app-rover remarks

Hold: - Allows to Hold the Complete MR without approving ,Canceling, and Returning

Cancel: - Allows the app-rover to cancel the Complete MR

Show Only HOLD MR Check Box: - Allows the app-rover to view only HOLD MRs

App-rover Remarks: - Allows app-rover to add some remarks about the Complete MR while Approving, Canceling or Returning the MR

App-rover Item wise Remarks: - Allows app-rover to add some remarks as item wise.

Require Before: - Allows app-rover to view the MRs Based on Require Before dated in MR

Material Request Reprint: This program is used for taking printout of all the Material request that are created by using the “Material Request”.

MATERIAL RECIEPT

This program is used to update the stock to the store once we received the material from the supplier.

Store: - Select the store to which the stock has to be updated.

After selection of store we will get pop-up message box to update the stock post date. Once the stock post date is updated to current date, back dated entries are not allowed.

Receipt Type: - Select the transaction type from the receipt type list.

Receipt: - This transaction type is used to enter the stocks that are received from the supplier.

Receipt Date: - This will pickup the system date automatically.

Purchase: - Select the type of purchase from the list.

Cash Purchase: - For the cash purchase default party type is others. For this type supplier selection is optional.

Credit Purchase: - For this type default party type is supplier and supplier selection is mandatory.

Update stock Check Box: - If we put tick mark in this check box, stock will be updated once we save the receipt transaction. Otherwise the receipt will be saved as daft with receipt number and stock will not get update. If the receipt is saved as draft we can open the receipt and modify the receipt quantity, rate and item name but won’t allow us to change the supplier, receipt type, purchase type, receipt number and receipt date.

MATERIAL ISSUE

This program is used to issue the material to the departments/Cost Centers with/without material request.

Store - Select the store from which the stock has to be issued.

After selection of store we will get pop-up message box to update the stock post date. Once the stock post date is updated to current date, back dated entries are not allowed.

Issue Type: - Select the transaction type from the Issue type list.

Issues: - This transaction type is used to issue the material to the cost centers/departments with / without material request.

Issue Date: - This will pick up the system date automatically.

Stock Post Date: - If the stock post date is not updated to current date, we can do the back dated transaction.

Update stock Check Box: - If we put tick mark in this check box, stock will be updated once we save the Issue transaction. Otherwise the issue will be saved as daft with issue number and stock will not get update. If the issue is saved as draft we can open the issue and modify the issue quantity, rate and item name but it won’t allow us to change the issue number.

PHYSICAL INVENTORY RECONCILATION

This program allows us to adjust the system stock to the physical stock.

WINHMS is the leading inventory management  system its comprehensively provides the material request,Material Approval ,material issues report with some additional functionality to manage the entire inventory management system of hospitality industry.