Best Material Inventory Management System

WINHMS provides the analytical tools for the top management, revenue managers and decision makers and provides all the analysis on a global perspective for all properties on a single screen.

MATERIAL REQUEST :

It program allows us to create the Store indent (Material Request). This is the request from the department/ Cost center to get the material from the store.

Some Features of Material Request:

Store: - Select the Store from the list to which store the request to be sent. Store selection can be made as optional in the master setting.

M.R.Date :- This field automatically picks up the system date.

Issue To: - This text box can hold the name of the person who is going to receive the material from the store.

Required Before: - This field allows to select the date from the calendar on/before which date the materials are required.

Department: - Select the Department from the list to which department the material is required.

Narration Text Box: – We can give the details for what purpose the materials are needed to the department/Cost Center.

MATERIAL REQUEST APPROVAL :

This provides the list of un approved Material requests that are created by using the Material Request program. Select the Material requests for approval and press ok to approve.

Only the approved Material requests will be listed for Material Issue.

Approve: - Allows Approving All items in a MR By App-rover

Approve Status Field:- Allows to Approve or Cancel Individual Items

Return: - Allows the app-rover to return the complete MR without approving and canceling with some app-rover remarks

Hold: - Allows to Hold the Complete MR without approving ,Canceling, and Returning

Cancel: - Allows the app-rover to cancel the Complete MR

Show Only HOLD MR Check Box: - Allows the app-rover to view only HOLD MRs

App-rover Remarks: - Allows app-rover to add some remarks about the Complete MR while Approving, Canceling or Returning the MR

App-rover Item wise Remarks: - Allows app-rover to add some remarks as item wise.

Require Before: - Allows app-rover to view the MRs Based on Require Before dated in MR

Material Request Reprint: This program is used for taking printout of all the Material request that are created by using the “Material Request”.

MATERIAL RECIEPT

This program is used to update the stock to the store once we received the material from the supplier.

Store: - Select the store to which the stock has to be updated.

After selection of store we will get pop-up message box to update the stock post date. Once the stock post date is updated to current date, back dated entries are not allowed.

Receipt Type: - Select the transaction type from the receipt type list.

Receipt: - This transaction type is used to enter the stocks that are received from the supplier.

Receipt Date: - This will pickup the system date automatically.

Purchase: - Select the type of purchase from the list.

Cash Purchase: - For the cash purchase default party type is others. For this type supplier selection is optional.

Credit Purchase: - For this type default party type is supplier and supplier selection is mandatory.

Update stock Check Box: - If we put tick mark in this check box, stock will be updated once we save the receipt transaction. Otherwise the receipt will be saved as daft with receipt number and stock will not get update. If the receipt is saved as draft we can open the receipt and modify the receipt quantity, rate and item name but won’t allow us to change the supplier, receipt type, purchase type, receipt number and receipt date.

MATERIAL ISSUE

This program is used to issue the material to the departments/Cost Centers with/without material request.

Store - Select the store from which the stock has to be issued.

After selection of store we will get pop-up message box to update the stock post date. Once the stock post date is updated to current date, back dated entries are not allowed.

Issue Type: - Select the transaction type from the Issue type list.

Issues: - This transaction type is used to issue the material to the cost centers/departments with / without material request.

Issue Date: - This will pick up the system date automatically.

Stock Post Date: - If the stock post date is not updated to current date, we can do the back dated transaction.

Update stock Check Box: - If we put tick mark in this check box, stock will be updated once we save the Issue transaction. Otherwise the issue will be saved as daft with issue number and stock will not get update. If the issue is saved as draft we can open the issue and modify the issue quantity, rate and item name but it won’t allow us to change the issue number.

PHYSICAL INVENTORY RECONCILATION

This program allows us to adjust the system stock to the physical stock.

WINHMS is the leading inventory management  system its comprehensively provides the material request,Material Approval ,material issues report with some additional functionality to manage the entire inventory management system of hospitality industry.

Best Call Monitoring Software

Call Monitoring Provides the telephone call logging management system monitors the telephone calls made from all rooms and transfers call charges automatically to guest room.

Some Features of Call Monitoring Software are:

1. Dial Settings
2. CALL TRANSFER – EXTN to EXTN
3. CALL TRANSFER – EXTN to ROOM

Dial Settings:

By using this option, it is possible to Enable/Disable the Outgoing calls for any ROOM and Extension Important Note: EPABX should have the facility to recognize the command sent by the system.

CALL TRANSFER – EXTN to EXTN:

The Call Transfer options is used to transfer outgoing calls from one extension number to other extension number.

On: - This will display the Account date by default. System will allow transferring the calls for the day and user cannot transfer the calls once the night audit is completed.

From Extension: - User can select the Extension number from which, the out going calls were made. Once call is selected, system will display the details (Time of call, Called No and Duration) of selected call

To Extension: - User can select the Extension number to which the out going calls are to be transferred.

Once call is selected, system will display the details (Time of call, Called No and Duration) of selected call

CALL TRANSFER – EXTN to ROOM:

This option is used to transfer outgoing calls made by guests from other extension numbers.

Call Date: - This will display the Account date by default. System will allow transferring the calls for the account date only and user cannot transfer the calls once the night audit is completed.

Transfer from Extension: - User can select the Extension number from which the guest made outgoing calls.

Select Calls: - User can select the outgoing calls (made by the guest) from this option. Once call is selected, system will display the details (Time of call, Called No, Duration and charges) of selected call

Transfer to Room: - User can select the Room number by using this option. After the completion of Room selection, system will transfer the calls made from the “selected” Extension into “selected” room automatically by clicking on save button.

While Transferring from Extension to Room the Charges of the Extensions will be transferred to the Guest Charges and will be displayed to the Destination Room No.

UNBILLED CALL TRANSFER – TO ROOM

By using this option, it is possible to transfer any Not billed calls into Rooms. System will allow to transfer Not billed calls for account date only.

WAKE UP CALL

By using this option, it is possible to activate the wake up calls for any ROOM and Extension

Important Note: EPABX should have the facility to recognize the command sent by the system.

WINHMS provides the best call monitoring software for the hospitality industry and they extensive covers the features such as telephone calls billing, extension call billing, wakeup call, Call-barring.

WINHMS - Engineering Management System

WINHMS engineering managementsoftware system provides the complete features of complaints from front office and house keeping, supports preventive schedule, work request, work order, permits assigning of labor and material for word order and also provides the accurate maintenance costs such as rooms, machines and overall expenditure in a hotel attribute to maintenance.

Below given are some features of engineer management software system are:

Allows Preventive Schedule for rooms, venues, machines and buildings, and help to execute them in time.

Work Request can be made based on Guest request and internal request. Highlight pending Work Request, and help to expedite the Request at the earliest.

Work Order generation can be made directly or referring the Work Request. Work request can be made for corrective and preventive works. Permits assigning of labor and material for work order, and compare with actual. Precisely track Material cost, time and Staff wise work contribution.

Provides accurate Maintenance cost for Rooms, Machines, and Assets, there by providing the management overall expenditure in a hotel attributed to maintenance.

WINHMS provides the complete hotel management software solutions it extensively cover the range of hospitality segments such as hotels,resorts,Golf,SPA,Restaurants etc.Free demo is Available.

WINHMS - Inventory Management System

WINHMS inventory and material management software system that provides the material control management system across multiple stores and locations.

WINHMS Purchase Management Software System:

• Supports up to Six Levels of Approval for Purchase Requisition and Purchase Order.

• Auto Generation of Purchase Order based on Previous Purchasing History.

• Automated Email for Approval intimation reminding to approve requisition and orders.

• Advanced Approval screen for approval authorities where previous historical information is provided on the screen for verification before approving.

• Supports creation of Blanket Agreement for Daily Bazzar Purchases.

• Kitchen wise Purchase Requisition can be created thereby allowing better control.

• Support for Alternate Purchasing Units

• Support for release of Purchase Orders in Foreign Currency.

• Support Multiple Rates for each Product with Rate Valid From and Valid Up to Dates.

• Separate Purchase Requisition for Daily Purchase Items.

• Purchase orders can be released for Daily Purchase Requisition if vendor is not able to supply the Items in the contract.

• Requisition Pending status report can be generated for both Pending Order Qty and Pending Receipt Qty.

• Taxes can be created at Item Level or Purchase Order Level.

• Supports Excel / PDF generation of Purchase Orders

• Email Purchase Orders to Suppliers

WINHMS Inventory Management Software System:

• Daily Purchase Items can be received based on Purchase Requisition as per the Rate Contract

• Cash Purchase Items can be received based on Purchase Requisition

• Popup Alerts for Stock Quantities below the Minimum/Reorder Levels

• Receiving Cost Center Qty will be as per the Purchase requisition Cost Center Qty when items are received for Perishable Stores

• ABC, XYZ, FSN, Non Moving and Item Ageing Analysis reports can be generated

• High Value Stock List generation based on Rate or Quantity.

• Supports Sub Stores Concept.. Receipts are auto created in Sub Stores when Items are stock transferred from Main Stores.

• Store month can be closed in order to prevent altering previous month transaction.

• Option to receive Free and Complimentary Quantities.

• Rates and Taxes in GRN as per the Purchase Order Document.

• Option to define tolerance limits for each item thereby allowing to receive excess PO qty in receiving within the tolerance limit.

• Supports Excel File interface for Stock Physical Reconciliation.

• Separate Sub Module for Butchery Process. Item wise Yield Realization statements can be generated

• Department wise and Cost Center wise Consumption Analysis Reports.

• Extensive Stock Ledger and Quick Stock Ledger Summary.

WINHMS is the leading hotel management software system provides the complete hospitality solutions for hotels,resorts,SPA,Banquet,Golf,Gulf etc.