Best Hotel Back Office Accounting Software

Today hospitality industry is major important for financial process system.Accounting Software is part of comprehensive ERP product suite .It can seamlessly integrate all your operations. 

The Major Operations are 

• Accounting Made Easy
• Simple & User friendly

Accounting Made Easy:

Complete Book Keeping facilitates recording of all types of transactions including Receipts, Payments, Sales, Purchases, Contra, Debit notes, Credit notes and Journal. Apart from these regular transactions, you can define Custom Voucher Transactions, which is easy and flexible to configure, to meet diverse accounting needs of your organization.

Manage Accounts with greater ease using tree structure view. Accepts valid Account ledgers, which are defined for each transaction. Supports multiple Ledger Groups for various analysis of data.

Allows modification and deletion of transactions at will with audit trail of all amendments made to protect your interest. If required, transactions can be protected from modification or deletion by period closing. Supports Day closure to protect the transaction up to any date.

Supports Transaction wise user privileges for better control of the transactions and data.

Instant Processing ensures obtaining Balance Sheet, Profit and Loss, Cash Flow, Funds Flow, Trial Balance and all other reports on real-time basis without any batch processing.

Accounting Periods are user definable and may be kept open at the same time. Any transaction can be corrected till the period is closed.

Post Dated Vouchers will ensure acceptance of Post Dated Cheques for both receivables and payables. Post Dated Cheques will be prompted on due date, and can be regularized at will. Optionally P.D.C can be highlighted in Statement of Accounts for better clarity.

Provisional Entries can be used to get more refined financial analyses without affecting the Books.

Auto Reversing of transactions ensures accurate and simple way of reversing a transaction.

Multiple Fiscal Year books can be opened and operated concurrently.

Year End Process ensures smooth closing of Fiscal Year Accounts and posting of opening balances to Next Fiscal Year. If required, closed Fiscal Year can be reopened for amendments.

Audit Trail ensures recording of all modifications and cancellations of vouchers with reason.

Bank Reconciliation and reversal are supported. Supports previous years non-reconciled Voucher tracking for the first fiscal year.

Recurring Charge Auto Vouchers and Copy & Paste voucher creations are supported. Alerts reports are provided for Auto Vouchers, PDC

Accounts Receivables and Payables provides numerous ageing reports and analyses . Reports can be customized to obtain ageing analyses for a better follow up and action.

Various types of Bill due dates support allows help to control and monitor effectively the outstanding payables and receivables.

User Defined Voucher Types will help to create your own Voucher types as per your business needs for better management of Books.

Graphical presentation of critical financial analysis are provided for : P & L, Income & Expense, Ledgers, Financial Books Balances, etc. and drill down from graph up to Voucher is supported.

With in the ledger system supports multiple Cost Centers (Analysis code) are supported for further analysis of Ledger revenue and expenses. Cost Centers can be grouped under user defined Cost Groups. Ten levels of Cost Center / Analysis Levels bifurcations are supported within each Ledger entry so that to support further analysis of Departmental Profitability and various segment Analysis within the Ledger

Simple & User friendly:

Superior Design enables even layman to understand and start using the software from day one. On-Line Help makes the usage much easier. Navigation and drill-down in WinACCT is always a child’s play.

Supports Codeless Accounting for easy maintenance of books.  Also supports Ledger Code accounting for maintaining the books. Provides regroup, rename and deletion of Ledger Accounts.

With unlimited levels of Account Groups, which you can define at will, WinACCT manage the most complex ledger systems with ease.  

Zoom from Balance Sheet, Trial Balance, Profit and Loss, Cash Flow, Funds Flow, AR, and AP to basic level transactions, ensures traceability of accounts with simple mouse clicks.       

Simplified Graphical presentation of various analyses, with drill down, facilitates instant insight into your company’s affairs.

Tight security at five levels ensures better control of data access for any user thereby restricting access to sensitive data and reports.

WINHMS Financial Accounting Software efficiently handles the all back office solutions for the hospitality industry.

WINHMS-Feedback Management Software

WINHMS provides the advanced technology for the hospitality industry is feedback management software system.The feedback system provides the automatically collection of feedback from the guest directly.

Guest Feedback form can be custom built by the user using feedback ‘Template Designer’. The user can design the form with appropriate questionnaires dynamically using the ‘Template Designer’. Feedback form can be made dynamically and ratings can be customized.

During checkout system will auto send the feedback Link as part of Thanks Email. When the Guest clicks the feedback Link, system will popup the dynamic feedback form. Guest can fill the form electronically and submit through Internet online. The filled feedback form will instantaneously update the database and become part of the Guest profile automatically without any manual intervention.

For each check out Guest visit system will accept one feedback form.

The feedback data is processed and system generates various analysis and statistics based on the feedback form.

System supports score, rating and rating index for each feedback options. Based on the score system provides various analysis for each feedback option. For each feedback option system provides score on Excellent, good, etc ratings. System provides rating worksheet for cross validation purpose.

Feedback for the room Guest is attached to the Guest profile if WINHMS is used at the property. The detailed feedback form can be viewed from the Guest profile.

For product details of WINHMS- Feedback Management System.

Best Material Inventory Management System

WINHMS provides the analytical tools for the top management, revenue managers and decision makers and provides all the analysis on a global perspective for all properties on a single screen.

MATERIAL REQUEST :

It program allows us to create the Store indent (Material Request). This is the request from the department/ Cost center to get the material from the store.

Some Features of Material Request:

Store: - Select the Store from the list to which store the request to be sent. Store selection can be made as optional in the master setting.

M.R.Date :- This field automatically picks up the system date.

Issue To: - This text box can hold the name of the person who is going to receive the material from the store.

Required Before: - This field allows to select the date from the calendar on/before which date the materials are required.

Department: - Select the Department from the list to which department the material is required.

Narration Text Box: – We can give the details for what purpose the materials are needed to the department/Cost Center.

MATERIAL REQUEST APPROVAL :

This provides the list of un approved Material requests that are created by using the Material Request program. Select the Material requests for approval and press ok to approve.

Only the approved Material requests will be listed for Material Issue.

Approve: - Allows Approving All items in a MR By App-rover

Approve Status Field:- Allows to Approve or Cancel Individual Items

Return: - Allows the app-rover to return the complete MR without approving and canceling with some app-rover remarks

Hold: - Allows to Hold the Complete MR without approving ,Canceling, and Returning

Cancel: - Allows the app-rover to cancel the Complete MR

Show Only HOLD MR Check Box: - Allows the app-rover to view only HOLD MRs

App-rover Remarks: - Allows app-rover to add some remarks about the Complete MR while Approving, Canceling or Returning the MR

App-rover Item wise Remarks: - Allows app-rover to add some remarks as item wise.

Require Before: - Allows app-rover to view the MRs Based on Require Before dated in MR

Material Request Reprint: This program is used for taking printout of all the Material request that are created by using the “Material Request”.

MATERIAL RECIEPT

This program is used to update the stock to the store once we received the material from the supplier.

Store: - Select the store to which the stock has to be updated.

After selection of store we will get pop-up message box to update the stock post date. Once the stock post date is updated to current date, back dated entries are not allowed.

Receipt Type: - Select the transaction type from the receipt type list.

Receipt: - This transaction type is used to enter the stocks that are received from the supplier.

Receipt Date: - This will pickup the system date automatically.

Purchase: - Select the type of purchase from the list.

Cash Purchase: - For the cash purchase default party type is others. For this type supplier selection is optional.

Credit Purchase: - For this type default party type is supplier and supplier selection is mandatory.

Update stock Check Box: - If we put tick mark in this check box, stock will be updated once we save the receipt transaction. Otherwise the receipt will be saved as daft with receipt number and stock will not get update. If the receipt is saved as draft we can open the receipt and modify the receipt quantity, rate and item name but won’t allow us to change the supplier, receipt type, purchase type, receipt number and receipt date.

MATERIAL ISSUE

This program is used to issue the material to the departments/Cost Centers with/without material request.

Store - Select the store from which the stock has to be issued.

After selection of store we will get pop-up message box to update the stock post date. Once the stock post date is updated to current date, back dated entries are not allowed.

Issue Type: - Select the transaction type from the Issue type list.

Issues: - This transaction type is used to issue the material to the cost centers/departments with / without material request.

Issue Date: - This will pick up the system date automatically.

Stock Post Date: - If the stock post date is not updated to current date, we can do the back dated transaction.

Update stock Check Box: - If we put tick mark in this check box, stock will be updated once we save the Issue transaction. Otherwise the issue will be saved as daft with issue number and stock will not get update. If the issue is saved as draft we can open the issue and modify the issue quantity, rate and item name but it won’t allow us to change the issue number.

PHYSICAL INVENTORY RECONCILATION

This program allows us to adjust the system stock to the physical stock.

WINHMS is the leading inventory management  system its comprehensively provides the material request,Material Approval ,material issues report with some additional functionality to manage the entire inventory management system of hospitality industry.

Best Call Monitoring Software

Call Monitoring Provides the telephone call logging management system monitors the telephone calls made from all rooms and transfers call charges automatically to guest room.

Some Features of Call Monitoring Software are:

1. Dial Settings
2. CALL TRANSFER – EXTN to EXTN
3. CALL TRANSFER – EXTN to ROOM

Dial Settings:

By using this option, it is possible to Enable/Disable the Outgoing calls for any ROOM and Extension Important Note: EPABX should have the facility to recognize the command sent by the system.

CALL TRANSFER – EXTN to EXTN:

The Call Transfer options is used to transfer outgoing calls from one extension number to other extension number.

On: - This will display the Account date by default. System will allow transferring the calls for the day and user cannot transfer the calls once the night audit is completed.

From Extension: - User can select the Extension number from which, the out going calls were made. Once call is selected, system will display the details (Time of call, Called No and Duration) of selected call

To Extension: - User can select the Extension number to which the out going calls are to be transferred.

Once call is selected, system will display the details (Time of call, Called No and Duration) of selected call

CALL TRANSFER – EXTN to ROOM:

This option is used to transfer outgoing calls made by guests from other extension numbers.

Call Date: - This will display the Account date by default. System will allow transferring the calls for the account date only and user cannot transfer the calls once the night audit is completed.

Transfer from Extension: - User can select the Extension number from which the guest made outgoing calls.

Select Calls: - User can select the outgoing calls (made by the guest) from this option. Once call is selected, system will display the details (Time of call, Called No, Duration and charges) of selected call

Transfer to Room: - User can select the Room number by using this option. After the completion of Room selection, system will transfer the calls made from the “selected” Extension into “selected” room automatically by clicking on save button.

While Transferring from Extension to Room the Charges of the Extensions will be transferred to the Guest Charges and will be displayed to the Destination Room No.

UNBILLED CALL TRANSFER – TO ROOM

By using this option, it is possible to transfer any Not billed calls into Rooms. System will allow to transfer Not billed calls for account date only.

WAKE UP CALL

By using this option, it is possible to activate the wake up calls for any ROOM and Extension

Important Note: EPABX should have the facility to recognize the command sent by the system.

WINHMS provides the best call monitoring software for the hospitality industry and they extensive covers the features such as telephone calls billing, extension call billing, wakeup call, Call-barring.

WINHMS - Engineering Management System

WINHMS engineering managementsoftware system provides the complete features of complaints from front office and house keeping, supports preventive schedule, work request, work order, permits assigning of labor and material for word order and also provides the accurate maintenance costs such as rooms, machines and overall expenditure in a hotel attribute to maintenance.

Below given are some features of engineer management software system are:

Allows Preventive Schedule for rooms, venues, machines and buildings, and help to execute them in time.

Work Request can be made based on Guest request and internal request. Highlight pending Work Request, and help to expedite the Request at the earliest.

Work Order generation can be made directly or referring the Work Request. Work request can be made for corrective and preventive works. Permits assigning of labor and material for work order, and compare with actual. Precisely track Material cost, time and Staff wise work contribution.

Provides accurate Maintenance cost for Rooms, Machines, and Assets, there by providing the management overall expenditure in a hotel attributed to maintenance.

WINHMS provides the complete hotel management software solutions it extensively cover the range of hospitality segments such as hotels,resorts,Golf,SPA,Restaurants etc.Free demo is Available.

WINHMS - Inventory Management System

WINHMS inventory and material management software system that provides the material control management system across multiple stores and locations.

WINHMS Purchase Management Software System:

• Supports up to Six Levels of Approval for Purchase Requisition and Purchase Order.

• Auto Generation of Purchase Order based on Previous Purchasing History.

• Automated Email for Approval intimation reminding to approve requisition and orders.

• Advanced Approval screen for approval authorities where previous historical information is provided on the screen for verification before approving.

• Supports creation of Blanket Agreement for Daily Bazzar Purchases.

• Kitchen wise Purchase Requisition can be created thereby allowing better control.

• Support for Alternate Purchasing Units

• Support for release of Purchase Orders in Foreign Currency.

• Support Multiple Rates for each Product with Rate Valid From and Valid Up to Dates.

• Separate Purchase Requisition for Daily Purchase Items.

• Purchase orders can be released for Daily Purchase Requisition if vendor is not able to supply the Items in the contract.

• Requisition Pending status report can be generated for both Pending Order Qty and Pending Receipt Qty.

• Taxes can be created at Item Level or Purchase Order Level.

• Supports Excel / PDF generation of Purchase Orders

• Email Purchase Orders to Suppliers

WINHMS Inventory Management Software System:

• Daily Purchase Items can be received based on Purchase Requisition as per the Rate Contract

• Cash Purchase Items can be received based on Purchase Requisition

• Popup Alerts for Stock Quantities below the Minimum/Reorder Levels

• Receiving Cost Center Qty will be as per the Purchase requisition Cost Center Qty when items are received for Perishable Stores

• ABC, XYZ, FSN, Non Moving and Item Ageing Analysis reports can be generated

• High Value Stock List generation based on Rate or Quantity.

• Supports Sub Stores Concept.. Receipts are auto created in Sub Stores when Items are stock transferred from Main Stores.

• Store month can be closed in order to prevent altering previous month transaction.

• Option to receive Free and Complimentary Quantities.

• Rates and Taxes in GRN as per the Purchase Order Document.

• Option to define tolerance limits for each item thereby allowing to receive excess PO qty in receiving within the tolerance limit.

• Supports Excel File interface for Stock Physical Reconciliation.

• Separate Sub Module for Butchery Process. Item wise Yield Realization statements can be generated

• Department wise and Cost Center wise Consumption Analysis Reports.

• Extensive Stock Ledger and Quick Stock Ledger Summary.

WINHMS is the leading hotel management software system provides the complete hospitality solutions for hotels,resorts,SPA,Banquet,Golf,Gulf etc.

WINHMS-Best Restaurant Management Software

WINHMS is the leading restaurant management softwareprovides the complete solutions for various activities such as Restaurant Accounting + Back Office + Above Store Reporting + Catering + Franchising + KOT creation, amendments, billing and settlements.

The following two levels of computerization is recommended to manage all the 3 Restaurants outlets and HO locations:

- HO Operations

- Restaurants

Restaurants are connected to HO through broadband Internet connection. It is assumed that all the 3 Restaurants and HO are coming under single Accounting company.

HO Operations

In HO the following software solution will be provided:

- Purchase

- Material

- Tally Interface

- Web based Cash Card System

- Central Sales MIS

- Consolidated Inventory System

- F & B Costing

Restaurant POS

In Restaurant the following software solution will be provided:

- POS with Touch Screen Interface

- Sales and Collection posting to HO 

Restaurants POS

POS with Touch Screens

POS system to support directs sales, Takeaway and Home Delivery. Touch Screen software is provided to process the Bill and settlement. If member provides the Cash card then the system allows settlement to cash card.

The cash card validation and cash card balance update is done through Internet.

Sales and Collection Posting to HO

Once Night Audit is over system will post the sales and collection data to the H.O. Using this data at HO system will provide F & B Costing and central Sales MIS.

Restaurants operations for Purchase Request, Material Request, Inventory and F & B Costing

Using remote terminal services of Microsoft, Restaurant user will operate Purchase request, Inventory and F & B Costing processing and reports.

For More product details about the WINHMS module wise products,kindly visit Hotel Management Software